Statutes

ESAFORM - EUROPEAN SCIENTIFIC ASSOCIATION FOR MATERIAL FORMING

Modified by the General Assembly held in Salerno, Italy, on April 28, 2003
Modified by the General Assembly held in Twente, The Netherlands, on April 28, 2009

The undersigned

  • J.-L. CHENOT, Director of CEMEF of the Ecole des Mines de Paris,
  • J.-F. AGASSANT, Deputy-Director of CEMEF,
  • P. COELS, Deputy Administrative Manager of CEMEF,
  • F. DELAMARE, Scientific Group Leader in CEMEF,
  • J.M. HAUDIN, Scientific Group Leader in CEMEF,

And any person who will adhere to the present statutes, form hereby an association under authority of the French act of July 1st, 1901, and establish the statutes as described hereafter.

ARTICLE 1 – NAME

ESAFORM – EUROPEAN SCIENTIFIC ASSOCIATION FOR MATERIAL FORMING (ASSOCIATION SCIENTIFIQUE EUROPEENNE POUR LA MISE EN FORME DES MATERIAUX)

ARTICLE 2 – OBJECTIVE

This association has the general goal of promoting applied research in university laboratories, in public organisations and in companies, of spreading scientific information and of favouring teaching in Europe within the material forming process domain. In particular, the association will try to encourage:

  • communication and transfers of information between specialists of different scientific aspects of material forming processes;
  • the establishment of links between Industry and public Research Laboratories to further applications to different processes and to different materials;
  • the acknowledgement of the importance of teaching, research and development in the material forming domain in Europe;
  • the stimulation of common projects or networks in the material forming area;
  • the cooperation with other national, European and international organisations involved in domains relevant to material forming.

It means of action are:

  • the publication of an information bulletin,
  • the development of a “Web” server,
  • the organisation of an annual meeting in the form of a scientific symposium,
  • the creation of scientific prizes,
  • the organization of workshops or conferences,
  • the holding of courses or of tutorial seminars,
  • the encouragement of mutual exchanges of scientists and engineers,

and all initiatives which may contribute to furthering the goals of the association.

ARTICLE 3 – REGISTERED OFFICE

The registered office is located in the building of the Ecole des Mines de Paris :

B.P. 207
06904 SOPHIA ANTIPOLIS CEDEX
(FRANCE)

ARTICLE 4 – DURATION

The duration of the association is illimited.

ARTICLE 5 – STRUCTURE

The association is composed of the members of the Scientific Committee, the ordinary members and the honorary members.

  1. The members of the Scientific Committee
    One or two members from each European country to the Scientific Committee can be named by the Board of Directors. They pay their annual subscription dues and take part in the General Assembly. They have an advisory function for all scientific and technical matters and a role of animation and promotion in their own countries.
  2. The ordinary members
    The ordinary members pay their annual subscription dues, receive the bulletin of the association, are invited to the different events and take part in the deliberations of the annual General Assembly.
  3. The honorary members
    This title can be given by the Board of Directors to acknowledge significant services to the association. Honorary members are exempt from dues but retain the right to take part in the General Assemblies. The number of honorary members is limited to 20 people.

Members of the Association cannot receive any payment for the functions imparted to them.

ARTICLE 6 – SUBSCRIPTION DUES

The amount of the subscription dues is set annually by the Board of Directors for the members of public laboratories and the private sector.

ARTICLE 7 – MEMBERSHIP CONDITIONS

Admission of members is pronounced by the Board of Directors on a written presentation of their application by a member of the Scientific Committee, or after consultation of the Scientific Committee. In case of refusal, the Board of Directors is not obliged to give the motive of its decision.

ARTICLE 8 – STRIKING OFF THE ROLL

Membership’s is lost:

  1. through death,
  2. through resignation sent to the President,
  3. through expulsion due to serious motive or to non payment of the subscription dues.

Before any decision is taken, the concerned member is invited to give written explanations to the Board of Directors.

ARTICLE 9 – MEMBER’S RESPONSIBILITY

No member of the association is personally responsible for commitments contracted by the association. The responsibility of the association is limited to its property.

ARTICLE 10 – BOARD OF DIRECTORS

a) Permanent rules

The Board of Directors is composed of a maximum of 21 members and, when the case arises, the last Past-President. The Board of Directors is elected by the General Assembly. The elections are organised every two years. Every member is elected for at the most three consecutive mandates, and must then resign. Any outgoing member is re-eligible. New applications are considered and selected by the Board of Directors, after consultation of the Scientific Committee.
The Board of Directors will choose among its members a Steering Committee composed of:

  • a President,
  • a Vice President,
  • a Treasurer,
  • a Secretary,
  • a Deputy Secretary.

for the length of their mandate of administrators.
However, the first Board of Directors is composed of:

  • M. J.-L. CHENOT - President
  • M. J.-F. AGASSANT - Vice-President
  • M. P. COELS - Treasurer
  • M. J.-M. HAUDIN - Secretary
  • M. F. DELAMARE - Deputy Secretary
  • M. J. COVAS - Administrator
  • M. F. DUPRET -
  • M. H.G. FRITZ -
  • M. J.-C. GELIN -
  • M. J. HUETINK -
  • M. E. -
  • M. S. PICCAROLO -
  • M. M. PIETRZYK -
  • M. T. WANHEIM -
  • M. J. WHITEMAN -

In case of vacancy, the Board of Directors provisionally replaces the missing members. Their definitive replacement takes place in the nearest General Assembly. The terms of members so elected end at the time when the terms of the replaced members would normally expire.

b) Transient rules

The first Board of Directors and the Steering Committee will remain in place until the next General Assembly following publication, in the “Journal Officiel” of the French Republic, of its legal registration.
The first two renewals by third of elected members after the first General Assembly will be carried out by drawing lots, taking possible resignations into account.

ARTICLE 11 – MEETINGS OF THE BOARD OF DIRECTORS

The Board of Directors meets once a year, on the occasion of the annual Symposium of the Association. Decisions are taken by a majority of members present, the President having a casting vote in case of controversy. An additional meeting can be decided by the President or at the request of a quarter of its members. The members of the Board of Directors may be represented by a member of the association submitted to the agreement of the Steering Committee.

Consultations in writing or by electronic mail may be organized.

Minutes of the meeting will be kept. The minutes are signed by the President and the Secretary, and sent to each member of the Board.

ARTICLE 12 – POWERS OF THE BOARD OF DIRECTORS

The Board of Directors is invested with the most extensive powers to authorize all deeds that are not devoted to the General Assembly.

In particular, they may debate on the following subjects:

  • They select the members of the Steering Committee.
  • They select the members of the Scientific Committee for a period of 4 years.
  • They give their opinion on all admissions of members to the association and may confer the title of honorary member. They also give their opinion on the possible measures of expulsion or of striking off of the members off the roll.
  • They supervise the management of the Steering Committee.
  • They authorize the President and the Treasurer, jointly or separately, to have accounts opened, in the name of the association, in a bank and in any other credit establishments, make use of funds, to carry out any actions, purchases, alienations and investments, recognized as necessary, of possessions and values owned by the association and to make the deals and contracts needed to the pursuit of its aim.
  • They take out any mortgage loans or other types of loans.

ARTICLE 13 – POWERS OF THE STEERING COMMITTEE

The Steering Committee of the Board of Directors will meet as often as necessary and is particularly invested with the following attributions:

  1. The President manages the Board of Directors work and is in charge of the operations of the association that he represents before court and in every act of civil life.
    In case of indepediment, he can delegate, after advice of the Board of Directors, his powers to another member of the Board of Directors.
  2. The Secretary is in charge of all that deals with mail, especially the dispatching of the various convocations. He writes out minutes of the meetings for the Board of Directors as well as for General Assemblies an transcribes them on the books provided for this use.
    He is also in charge of the special book provided for by the French act of July 1st, 1901.
  3. The Treasurer keeps the books of the association. He is helped by accountants if necessary. He carries all payments and takes in all receipts under the supervision of the President.
    He keeps a regular accounting, day by day, of all operations, of receipts as well as of expenses and reports to the Annual Assembly which gives him leave for his management.

ARTICLE 14 – HOLDING OF GENERAL ASSEMBLIES

The General Assembly includes all members of the association whatever their status.

An annual symposium will be held and includes:
- a General Assembly of all the members of the association,
- a meeting of the Scientific Committee,
- an assembly of the Board of Directors,
- work sessions including scientific and, possibly, round-table discussions.

The responsibility for the annual symposium will be entrusted to a voluntary team by the Board of Directors under supervision of the Scientific Committee. The practical organization will be the object of an agreement between the designed team and the Board of Directors. At the end of the symposium, the person in charge and his team will present a written report, including financial information.

During the General Assembly, reports will be presented on:
- the actions accomplished during the year,
- the financial situation,
- the projects for the coming year,
- the budget forecast for the coming year, and the amount of the annual subscription dues.

The General Assembly decisions are taken to the majority of members present in a vote by show of hands.

ARTICLE 15 – ASSOCIATION RESOURCES

The Association resources consist in:

  1. the income from the subscription dues paid by the members,
  2. the possible subsidies from the European Union, European States, Regions, Districts, public establishments,
  3. the donations from firms or from private individuals,
  4. the possible profits from the annual symposium, the conferences, the workshops, the seminaries or the training courses that may be organized,
  5. the studies that may be carried out,
  6. all resources or subsidies which would not be in opposition with current laws.

ARTICLE 16 – ACCOUNTING

An accounting of receipts and expenses will take place on a day by day basis for the registration of all financial operations.
This book-keeping will be done preferably in a double-entry ledger in conformity with the general accounting plan.

ARTICLE 17 – DISSOLUTION

Dissolution is pronounced at the request of the Board of Directors, of the General Assembly or of an Extraordinary General Assembly specially convened by the Board of Directors.
To be valid, the motion for dissolution must carry the vote of at least two thirds of the members present.

ARTICLE 18 – DEVOLUTION OF PROPERTIES

In case of dissolution, the Extraordinary General Assembly nominates one or several liquidators who will be in charge of the liquidation of the properties of the association and whose powers are determinated by this Assembly.
No member of the association can be the recipient of any of its assets, other than that which he may have contributed. The remaining net assets must necessarily go to one or several associations working towards similar goals and which will be explicitly named by the General Assembly or the Extraordinary General Assembly.

ARTICLE 19 – ADMINISTRATIVE FORMALITIES

The President of the Board of Directors must carry out every formality such as declaration and publication provided for by the French act of July 1st, 1901 and by the French statutory-order of August 16th, 1901, for the creation of the association as well as during its further existence.

Done in Sophia Antipolis

M. J.-L. CHENOT M. J.-F. AGASSANT
President Vice-President

M. P. COELS M. J.-M. HAUDIN
Treasurer Secretary

M. F. DELAMARE
Deputy Secretary

 


 

Old statutes

The undersigned

J.-L. CHENOT, Director of CEMEF of the Ecole des Mines de Paris,

J.-F. AGASSANT, Deputy Director of CEMEF

P. COELS, Deputy Administrative Manager of CEMEF

F. DELAMARE, Scientific Group Leader in CEMEF

J.M. HAUDIN, Scientific Group Leader in CEMEF

And any person who will adhere to the present statutes,
form hereby an association under authority of the French act of July 1st, 1901, and establish the statutes as described hereafter.

ARTICLE 1 - NAME

ESAFORM - EUROPEAN SCIENTIFIC ASSOCIATION FOR MATERIAL FORMING (ASSOCIATION SCIENTIFIQUE EUROPÉENNE POUR LA MISE EN FORME DES MATERIAUX)

ARTICLE 2 - OBJECTIVE

This association has the general goal of promoting applied research in university laboratories, in public organizations and in companies, of spreading scientific information and of favouring teaching in Europe within the material forming process domain. In particular, the association will try to encourage:

- communication and transfers of information between specialists of different scientific aspects of material forming processes;

- the establishment of links between Industry and public Research Laboratories to further applications to different processes and to different materials;

- the acknowledgment of the importance of teaching, research and development in the material forming domain in Europe;

- the stimulation of common projects or networks in the material forming area;

- the cooperation with other national, European and international organizations involved in domains relevant to material forming.

Its means of action are:

- the publication of an information bulletin,

- the development of a "Web" server,

- the organization of an annual meeting in the form of a scientific symposium,

- the creation of scientific prizes,

- the organization of workshops or conferences,

- the holding of courses or of tutorial seminars,

- the encouragement of mutual exchanges of scientists and engineers,

and all initiatives which may contribute to furthering the goals of the association.

ARTICLE 3 - REGISTERED OFFICE

The registered office is located in the building of the École des Mines de Paris:

B.P. 207

06904 SOPHIA ANTIPOLIS CEDEX (FRANCE)

ARTICLE 4 - DURATION

The duration of the association is illimited.

ARTICLE 5 - STRUCTURE

The association is composed of the members of the Scientific Council, the ordinary members and the honorary members.

a) The members of the Scientific Council

One or two members from each European country to the Scientific Council can be named by the Board of Directors.They pay their annual subscription dues and take part in the General Assembly. They have an advisory function for all scientific and technical matters and a role of animation and promotion in their own countries.

b) The ordinary members

The ordinary members pay their annual subscription dues, receive the bulletin of the association, are invited to the different events and take part in the deliberations of the annual General Assembly.

c) The honorary members

This title can be given by the Board of Directors to acknowledge significant services to the association. Honorary members are exempt from dues but retain the right to take part in the General Assemblies. The number of honorary members is limited to 20 people.

Members of the Association cannot receive any payment for the functions imparted to them.

ARTICLE 6 - SUBSCRIPTION DUES

The amount of the subscription dues is set annually by the Board of Directors for the members of public laboratories and the private sector.

ARTICLE 7 - MEMBERSHIP CONDITIONS


Admission of members is pronounced by the Board of Directors on a written presentation of their application by a member of the Scientific Council, or after consultation of the Scientific Council. In case of refusal, the Board of Directors is not required to give the motive of its decision.

ARTICLE 8 - STRIKING OFF THE ROLL

Membership's is lost:

1- through death,

2- through resignation sent to the President,

3- through expulsion due to serious motive or to non payment of the subscription dues.

Before any decision is taken, the concerned member is invited to give written explanations to the Board of Directors.

ARTICLE 9 - MEMBERS' RESPONSIBILITY

No member of the association is personnally responsible for commitments contracted by the association. The responsability of the association is limited to its property.

ARTICLE 10 - BOARD OF DIRECTORS

a) Permanent rules

The Board of Directors is composed of a maximum of 21 members and, when the case arises, the last Past-President. The Board of Directors is elected by the General Assembly, renewed by third every 2 years. Any outgoing member is re-eligible provided that he does not exceed 3 consecutive mandates. New applications are considered and selected by the Board of Directors, after consultation with the Scientific Council.

The Board of Directors will choose among its members a Steering Committee composed of:

- a President,

- a Vice President,

- a Treasurer,

- a Secretary,

- a Deputy Secretary.

for the length of their mandate of administrators.


However, the first Board of Directors is composed of :

- M. Jean-Loup CHENOT - President

- M. Jean-François AGASSANT - Vice President

- M. Patrick COELS - Treasurer

- M. Jean-Marc HAUDIN - Secretary

- M. François DELAMARE - Deputy Secretary

- M. José Antonio COVAS - Administrator

- M. François DUPRET - Administrator

- M. Hans-Gerhard FRITZ - Administrator

- M. Jean-Claude GELIN - Administrator

- M. Jan HUETINK - Administrator

- M. Eugenio OÑATE - Administrator

- M. Stefano PICCAROLO - Administrator

- M. Maciej PIETRZYK - Administrator

- M. Pieter VAN RIESEN - Substitute

- M. Tarras WANHEIM - Administrator

- M. John R. WHITEMAN - Administrator

In case of vacancy, the Board of Directors provisionnally replaces the missing members. Their definitive replacement takes place in the nearest General Assembly. The terms of members so elected end at the time when the terms of the replaced members would normally expire.

b) Transient rules

The first Board of Directors and the Steering Committe will remain in place until the next General Assembly following publication, in the "Journal Officiel" of the French Republic, of its legal registration.

The first two renewals by one third of elected members after the first General Assembly will be carried out by drawing lots, taking possible resignations into account.

ARTICLE 11 - MEETINGS OF THE BOARD OF DIRECTORS

The Board of Directors meets once a year, on the occasion of the annual Symposium of the Association. Decisions are taken by a majority of members present, the President having a casting vote in case of controversy. An additional meeting can be decided by the President or at the request of a quarter of its members. The members of the Board of Directors may be represented by a member of the association submitted to the agreement of the Steering Committee.

Consultations in writing or by electronic mail may be organized.

Minutes of the meeting will be kept. The minutes are signed by the President and the Secretary, and sent to each member of the Board.

ARTICLE 12 - POWERS OF THE BOARD OF DIRECTORS

The Board of Directors is invested with the most extensive powers to authorize all deeds that are not devoted to the General Assembly.

In particular, they may debate on the following subjects:

- They select the members of the Steering Committee.

- They select the members of the Scientific Council for a period of 4 years.

- They give their opinion on all admissions of members to the association and may confer the title of honorary member. They also give their opinion on the possible measures of expulsion or of striking off of the members off the roll.

- They supervise the management of the Steering Committee.

- They authorize the President and the Treasurer, jointly or separately, to have accounts opened, in the name of the association, in a bank and in any other credit establisments, make use of funds, to carry out any actions, purchases, alienations and investments, recognized as necessary, of possessions and values owned by the association and to make the deals and contracts needed to the pursuit of its aim.

- They take out any mortgage loans or other types of loans.

ARTICLE 13 - POWERS OF THE STEERING COMMITTEE

The Steering Committee of the Board of Directors will meet as often as necessary and is particularly invested with the following attributions:

a) The President manages the Board of Directors' work and is in charge of the operations of the association that he represents before court and in every act of civil life.

In case of inpediment, he can delegate, after advice of the Board of Directors, his powers to another member of the Board of Directors.

b) The Secretary is in charge of all that deals with mail, especially the dispatching of the various convocations. He writes out minutes of the meetings for the Board of Directors as well as for General Assemblies and transcribes them on the books provided for this use.

He is also in charge of the special book provided for by the French act of July 1st, 1901.

c) The Treasurer keeps the books of the association. He is helped by accountants if necessary. He carries out all payments and takes in all receipts under the surpervision of the President.

He keeps a regular accounting, day by day, of all operations, of receipts as well as of expenses and reports to the Annual Assembly which gives him leave for his management.

ARTICLE 14 - HOLDING OF GENERAL ASSEMBLIES

The General Assembly includes all members of the association whatever their status.

An annual symposium will be held and includes :

- a General Assembly of all the members of the association,

- a meeting of the Scientific Council,

- an assembly of the Board of Directors,

- work sessions including scientific and, possibly, round-table discussions.

The responsibility for the annual symposium will be entrusted to a voluntary team by the Board of Directors under supervision of the Scientific Council. The practical organization will be the object of an agreement between the designed team and the Board of Directors. At the end of the symposium, the person in charge and his team will present a written report, including financial information.

During the General Assembly, reports will be presented on:

- the actions accomplished during the year,

- the financial situation,

- the projects for the coming year,

- the budget forecast for the coming year, and the amount of the annual subscription dues.

The General Assembly decisions are taken to the majority of members present in a vote by show of hands.

ARTICLE 15 - ASSOCIATION RESSOURCES

The Association ressources consist in:

1) the income from the subscription dues paid by the members,

2) the possible subsidies from the European Union, European States, Regions, Districts, public establishments,

3) the donations from firms or from private individuals,

4) the possible profits from the annual symposium, the conferences, the workshops, the seminaries or the training courses that may be organized.

5) the studies that may be carried out,

6) all ressources or subsidies which would not be in opposition with current laws.

ARTICLE 16 - ACCOUNTING

An accounting of receipts and expenses will take place on a day by day basis for the registration of all financial operations.

This book-keeping will be done preferably in a double-entry ledger in conformity with the general accounting plan.

ARTICLE 17 - DISSOLUTION

Dissolution is pronounced at the request of the Board of Directors, of the General Assembly or of an Extraordinary General Assembly specially convened by the Board of Directors.

To be valid, the motion for dissolution must carry the vote of at least two thirds of the members present .

ARTICLE 18 - DEVOLUTION OF PROPERTIES

In case of dissolution, the Extraordinary General Assembly nominates one or several liquidators who will be in charge of the liquidation of the properties of the association and whose powers are determined by this Assembly.

No members of the association can be the recipient of any of its assets, other than that which he may have contributed. The remaining net assets must necessarily go to one or several associations working towards similar goals and which will be explicitly named by the General Assembly or the Extraordinary General Assembly.

ARTICLE 19 - ADMINISTRATIVE FORMALITIES

The President of the Board of Directors must carry out every formality such as declaration and publication provided for by the French act of July 1st, 1901 and by the French statutory-order of August 16th, 1901, for the creation of the association as well as during its further existence

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